Business

Administrative Assistant Resume Example

A strong administrative assistant resume gets the recruiter to the point in seconds. This example follows the structure hiring managers actually scan — headline first, quantifiable wins next, credentials last — and you can copy it in one click.

What recruiters look for

Show breadth (calendar, travel, invoicing, events)
Include a numbers-backed process win
Name the software stack you own
Budget or headcount supported quantifies scope

Frequently asked questions

How is admin assistant different from EA?

Admin supports a team or office; EA supports specific execs. Show which one on the summary.

Should I list Microsoft Office?

Yes but be specific — 'Advanced Excel (VLOOKUP, pivot tables)' beats 'Microsoft Office'.

Live preview

Terry Wallace

Administrative Assistant · Operations & Coordination

terry@example.com+1 555 000 0100Kansas City, MO

Summary

Administrative assistant with 5 years running the operations backbone of a 60-person consultancy. Own scheduling, invoicing, vendor management, and office logistics.

Experience

Administrative Assistant · Meridian Consulting

2021 — Present · Kansas City, MO

Coordinate calendars, travel, and expenses for a 60-person consulting practice.
Process 200+ invoices/month in QuickBooks; reduced billing errors by 90%.
Manage vendor contracts and office logistics — annual budget $340k.

Education

Metropolitan Community College · AAS, Business Administration

2016 — 2020 · Kansas City, MO

Skills

Microsoft 365QuickBooksCalendar managementTravel bookingVendor managementMeeting coordinationExpense reports

Languages

English (Native)